Lobby Team Role Descriptions

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This document describes the typical participant roles for a lobby meeting.
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Assign these roles ahead of your lobby meeting as part of the planning process. Depending on the size of the lobby team, an individual may fill multiple roles. Everyone is encouraged to participate in the discussion, but give deference to the constituents wherever possible.

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Lobby Team Roles

Depending on the size of the lobby team, an individual may fill multiple roles. Everyone is encouraged to participate in the discussion, but give deference to the constituents wherever possible.

  • Leader – the lobby team member who empowers everyone to share and participate, especially the constituents, so that we build our capacity for this work. The lead may also facilitate the transitions in the agenda. If the leader is not the Liaison, the leader is responsible for briefing the Liaison after the meeting. The leader assigns roles before a meeting.
  • Appreciator – the lobby team member who shows appreciation for something the member of Congress has recently accomplished. If possible, this should be a constituent.
  • Time Monitor – the lobby team member who up front asks how much time there is for the meeting and keeps the meeting on time. Monitors the time both CCL volunteers and Member or staff are talking with the target of sharing it 50/50. Tallies number of open questions your team asked for the meeting minutes.
  • Notetaker – the lobby team member who takes notes. If possible, the note taker should be an experienced volunteer. This person should be able to follow the thread of the conversation, specifically capturing what’s said by the member of Congress or staffer. Same Day: types those notes into the online form.
  • Discussion – all lobby team members are encouraged to participate in the discussion, especially the constituents.
  • Asker – the lobby team member who presents CCL’s purpose and ask. If possible, this should be a constituent who has a strong grasp of the legislation and its wider implications and ripple effects. The asker leaves the 1-page primary ask behind.
  • Deliverer – the team member who is responsible for bringing constituent letters, postcards, or endorsements letters from community leaders to the meeting.
  • Photographer—the team member designated to take a photo (with permission) and share online after.
  • Follow-up – this lobby team member sends follow-up meeting materials and a thank you card. If the person doing the follow-up is not the Liaison, he/she should coordinate on the follow-up items with the Liaison soon after the meeting.
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Lobbying Congress
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