Organizing Youth in CCL: Guidance For Our Chapters
We’ve created these guidelines to help you safely support youth participation in CCL’s work. Youth and minors both refer to people under the age of 18 in this training.
All youth may join and access CCL Community the same as adults.
Youth do not need a permission slip when they are participating in a CCL activity with their parent or legal guardian. It is up to the parent/guardian to decide in consultation with the group leader when it is appropriate to include their young people. Requirements vary for minors who are not accompanied by their parent, depending on their age and the type of activity, as discussed below.
It is especially important to follow CCL privacy policies regarding all contact info, including all minors' personally identifiable information. Limit the sharing of contact information to only the people who need it for a specific purpose. Volunteers in leadership positions should only have access to the personally identifiable information (for both adults and minors) deemed necessary to perform their role. For example, it’s necessary to know a person’s name, email address, and phone number so that we are able to contact them in support of our work.
Participation of youth in their community
Youth are welcome to participate in CCL chapter meetings and public events organized by CCL as appropriate to their age level. This includes both virtual and in person activities. Youth who are 16 and 17 years old do not need a permission slip to participate in activities in their local community. Minors under the age of 16 who are not accompanied by a parent or legal guardian should email a signed permission slip to firstname.lastname@example.org and the group leader or event organizer. Permission can be granted to cover a period of time up to a year.
Participation in regional and national conferences
All minors (everyone under the age of 18) are welcome to attend with their parent, legal guardian, or a chaperone designated by a legal guardian. All minors must supply a signed permission slip indicating with whom they will be attending the conference. The parent, legal guardian, or chaperone attending with the minor must also be registered for the conference. Minors participating in our D.C. lobby days must have a designated chaperone with them throughout the lobby day. This continues our current practice, which is incorporated into the conference registration.
Transportation of youth
If transportation in a private vehicle is provided to minors (all ages), there needs to be two adults present in the vehicle.
School based groups and activities
Middle and high schools can offer many opportunities for engaging with youth either as an on-going school club or for particular events and activities. CCL volunteers should learn and comply with all school policies when working in a school-based setting.
Youth CCL committees or activities
Although we don’t offer youth chapters, CCL chapters can establish a youth committee or sub-group as part of their chapter. There must be two adults present at all times during in-person meetings and activities. Only one adult is needed for virtual meetings. Whether virtual or in-person, all minors under the age of 16 must supply a permission slip from their parent or legal guardian, emailed to email@example.com and the committee leader or activity organizer. Minors who are 16 or 17 years old do not need a permission slip to participate in CCL youth committees or activities.